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Hotel & Travel

*PARTICIPANTS MUST BOTH RESERVE A ROOM WITH THE HOTEL AND REGISTER WITH THE CONFERENCE.

Conference Venue and Location

Flagstaff is surrounded by natural wonders and has a strong Western legacy echoing the days of the region’s pioneer ranchers, railroad builders, and lumbermen. Flagstaff offers a multitude of accommodations and restaurants, as well as a wide variety of cultural, historic, and scientific attractions, including the Lowell Observatory, the Museum of Northern Arizona, Riordan Mansion State Historic Park, The Arboretum at Flagstaff, and authentic Route 66 nostalgia.’

Flagstaff’s combination of high altitude, low humidity, and diverse terrain provide mild weather conditions and clear air.  With average daytime highs of 68 °F (20 °C) and nighttime lows of 39 °F (4 °C) during the first part of October, the conference participants will find the Flagstaff venue very comfortable.  At 7,000 feet (2,135 meters) elevation, Flagstaff is located in the largest contiguous ponderosa pine forest in the world.  Moreover, ecosystems spanning piñon-juniper studded plateaus, high desert, green alpine forest, and barren tundra can also be found within the Flagstaff area.

Some of the West’s most beautiful country surrounds Flagstaff, including the Coconino National Forest, the San Francisco Peaks, the Red Rocks of Sedona, the Grand Canyon National Park, Sunset Crater Volcano National Monument, Wupatki National Monument, and Meteor Crater.

At the junction of two major U.S. interstates, served by a regional airport with many direct flights to Phoenix and an active train depot, Flagstaff is a key destination for people seeking the adventure, natural beauty, and wide open spaces of the American West.

Reserving a Hotel Room

Participants are eligible for the Conference room rates (plus prevailing taxes) listed below at the Drury Inn and Suites Flagstaff, 300 S Milton Road, Flagstaff, AZ, 86001, USA. This special room rate will be available until September 3, 2018, or until the group block is sold-out, whichever comes first.

Room Single Rate Double Rate Triple Rate Quad Rate
Non-smoking 1 King Bed Deluxe 179.95 179.95 189.95 199.95
Non-smoking 1 King Bed Suite Terrace 209.95 209.95 219.95 229.95
Non-smoking 2 Queen Bed Suite Terrace 209.95 209.95 219.95 229.95
Non-smoking 2 Queen Beds Deluxe 179.95 179.95 189.95 199.95
N-S 1 King bed Deluxe Upper Floor 179.95 179.95 189.95 199.95
N-S 2 Queen Beds Deluxe Upper Floor 179.95 179.95 189.95 199.95

*Due to limited space we recommend booking as early as possible to receive this special rate—please note that once the reserved/contracted room block is full, the room availability and rate are not guaranteed and may vary.

Group room rates include the following for overnight guests:

  • Free Hot Breakfast – Start every day with make-your-own Belgian waffles, scrambled eggs, sausage, fresh fruit, oatmeal, biscuits and gravy, KELSO+BROS® coffee and more.  Free hot breakfast is served daily from 6–9:30 a.m. on weekdays and 7–10 a.m. on weekends.
  • Free Evening Drinks and Snacks – Join us from 5:30–7 p.m. every evening to enjoy free hot food and cold beverages at our 5:30 Kickback®.  We feature a rotating menu of hot food, beer, wine, mixed drinks and soft drinks.
  • Free Wi-Fi Throughout the Hotel – Get the score, check your social networks or email family members from anywhere in the hotel – for free!
  • Free Soft Drinks and Popcorn – Freshly popped popcorn and a refreshing beverage make a great snack!  Stop by the lobby for free soft drinks and popcorn every day from 3–10 p.m.
  • On-Site Facilities – Take advantage of the business center, fitness center or pool while you’re away from home.  Print your boarding pass, finish a presentation or check e-mail in our business centers.

The Drury Inn and Suites Flagstaff is located on the campus of Northern Arizona University. This energy-efficient hotel is the first Drury Hotel to be LEED® certified at the Silver level by the U.S. Green Building Council, and the first LEED® certified hotel in Arizona. The hotel’s central location off I-40 is close to downtown Flagstaff and the Grand Canyon.

High Country Conference Center
201 W Butler Avenue
Flagstaff, AZ 86001
WEBSITE
Drury Inn and Suites Flagstaff
300 S Milton Road
Flagstaff AZ 86001
RESERVE ONLINE (Group #2312351)

Reservations may also be made by calling
1-800-325-0720–refer to Group #2312351.

Airports

Phoenix Sky Harbor International Airport (PHX) is a major international airport hub with direct flights to London, Toronto, and San Francisco, Los Angeles, New York, Chicago, etc. Located 150 miles from Flaggstaff.

Flagstaff Pulliam Airport (FLG) has five regional carriers with eight flights daily to Flagstaff connecting through Phoenix

Airport Transportation

Arizona Shuttle: Phoenix Sky Harbor Airport to Flagstaff Shuttle Services Multiple additional locations around Flagstaff

Round-trip shuttle transportation between Flagstaff – Phoenix Sky Harbor Airport – $38-$42 per person each way

Round-trip shuttle transportation between Flagstaff – Williams – South Rim of Grand Canyon National Park – $38-$42 per person each way + $6 per person park entrance fee

Round-trip shuttle transportation between Flagstaff – Sedona – $25 per person each way

Round-trip shuttle transportation between Flagstaff – Phoenix – Tucson – $77-$86 per person each way

Arizona Executive Transport: Luxury transportation in a Jaguar Vanden Plas from Phoenix airport to your Flagstaff door. Round-trip shuttle transportation between Flagstaff – Phoenix Sky Harbor Airport – $375 RT ($425 one way) includes: up to three passengers (carry-on luggage only.

Contact

AVS
Della Miller

110 Yellowstone Dr. Suite 120
Chico, CA 95973
(530) 896-0477, della@avs.org

Key Dates

Abstract Submission Deadline:
July 6, 2018

Author Acceptance Notifications:
July 11, 2018

Early Registration/Hotel Deadline:
September 3, 2018

Late News Abstract Submission Deadline:
September 7, 2018

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